Call for presentations

Registration

Please note that all presenting authors will be expected to register for the symposium at the appropriate rate no later than 31 March 2025 but we encourage registration as soon as possible. In case your abstract is not accepted, we will contact you regarding a refund of the registration fee.

Abstract submission guidelines

Please choose between submitting a single abstract or a full panel. A maximum of three (3) single abstracts per person are allowed to be submitted. Full panels are allowed a maximum of four (4) abstracts. Please note:

• Abstracts should briefly describe the content of the speaker’s presentation.
• Abstracts must be submitted in English.
• Each abstract must be limited to 300 words.
• All abstracts must be submitted electronically via this website. Abstracts submitted via email will not be accepted.
• Abstracts submitted should be based on results of research or experience gained from operations.

The following information is required when submitting your abstract:

• Abstract theme or topic (complete list of abstract themes and topics Pdf, 173.5 kB.)
• Preferred presentation type – oral, poster or no preference (not applicable to full panel submissions)
• Presentation title (maximum of 150 characters)
• Author and co-author details (full name, affiliation and email address)
• Abstract text (maximum of 300 words)
• Title (e.g., Prof., PhD, etc.) and job title for all authors.

Full panel submissions

In the first step on the submission page, add the Panel session title in the “Title” box, the Moderator of the panel in the “Authors” box and a Brief description of the panel session in the “Abstract text” box.

For the individual abstracts within the panel, called “Inner abstracts” on the submission page, provide the presentation title, authors and abstract text for each respective abstract.

Abstract submission information

Speakers who have submitted a single presentation/abstract will be assigned to a panel with two or three other speakers sharing a common theme or purpose (to the extent that this is possible). Speakers are permitted to submit multiple presentations/abstracts and to appear in several sessions. However, the committee reserves the right to exclude second and third contributions from speakers in order to give as many speakers as possible the opportunity to present. Participants are also welcome to suggest a full panel session, together with other researchers, policymakers or practitioners. Please submit all abstracts to be included in the suggested panel session, together with a panel session title.

Please note that there are a limited number of panel sessions. If the number of proposals received exceeds the time available for presentations, the submitted contributions will be subject to a review process.

If we are not able to assign your contribution(s) to a session, you will, as far as space allows, be offered the opportunity to display your work at a poster session. The poster session will be held on Monday evening, June 9, 2025. After the poster session, posters will be available to view throughout the symposium. All abstracts (including poster abstracts) will be published on the symposium website and included in the digital program. However, abstracts received after the deadline will not be included.