Speaker and chair guidelines

Speaker guidelines

Technical requirements

Your presentation needs to be in Microsoft PowerPoint slides or another format which can be converted into PPT slides. Presentation format should be 16:9. Please avoid exclusive fonts that are not standard in your presentation.

Your presentation

Each session is 90 minutes and depending on the number of presentations in each session, approximately 20-25 minutes is allocated per presentation. The allocated time should also allow for 5-10 minutes questions from the audience. It is important that you keep your presentation within the given time.

Please remember, if you use images in your presentation, you must ensure that you have the rights to use the image. Also, if there are people in the image, this is processing of personal data and you must then ensure that data protection regulations are followed.

At the symposium

A technician and/or hostess will be on hand to offer any assistance required and will also help you load your presentation on to the laptop in the session room. You will be able to control your presentation by using a clicker from the stage. We prefer you use the laptop already in place, however, if you still prefer to bring your own, please make sure you bring the relevant HDMI-adaptor needed.

We kindly ask you to bring your presentation to the session room at least 15 minutes before your presentation. Please bring your presentation on a memory stick and please name your presentation: Day_time_ your full name.pptx. For example, Monday_0900_ Lisa Persson.pptx

We also ask you to make sure you visit the technician in the session room at least 10 minutes before your time slot to get your headset microphone.

Videos

If you have a video included in your presentation, make sure it works properly by allowing sufficient time for testing, on the laptop in the session room and please bring the video as a separate file.

Chair guidelines

Information about who is chair for your session is listed in each session in the program. Read the full program here.

Each session is 90 minutes and should include sufficient time for questions at the end of each presentation. Alternatively, if you believe it is better with questions at the end of the session, please feel free to arrange it this way. Either way, remember to inform all speakers in your session.

• Please arrive 10-15 minutes before the session starts to remind all speakers of how much time they have allocated for their presentation.
• Please make sure that the session starts on time and that the presentations are kept within the given time frame.

There will be signs prepared and available in the room that can be used to silently signal to presenters when they are close to the time limit, sheets of papers for five, three, and one minutes remaining.

• Introduce each speaker and their presentation.
• At the end of each presentation, invite questions from the audience. Alternatively, at the end of the session.
• Please make sure the session finish on time.